Expired licenses, missed medical exams, overdue inspections — OutRunSolution flags them before FMCSA does. Built by people who have run safety departments.
Setup in under a day
tracked per driver — application, contract, CDL front, back, expiration, medical, MVR, clearinghouse, drug test, SSN
from drivers and equipment to claims, citations and random selection
Docusign for signatures, Excel import and export for rosters and audits
to import your roster and see the first list of missing documents
Never let a driver run with an expired license or a lapsed medical exam. Every hire gets a complete profile — contract, medical exam, license status — with automatic alerts before anything expires.
An unqualified driver behind the wheel is an acute violation: fines, a hit to your safety rating, and an insurer asking questions after a crash. The audit view shows which files are incomplete today, so you fix them before an investigator finds them.
Stop a truck from rolling with an expired registration or an overdue annual inspection. Every unit carries its own record — VIN, registration, inspection dates, maintenance — and warns you before a date passes.
Roadside violations for equipment follow the carrier, not the driver, and they compound in your BASIC scores. Assign vehicles to drivers, keep service history attached, and you can show an auditor that the unit was legal on the day it ran.
A roadside inspection you cannot produce is a violation you cannot contest. Every report is filed against the driver and the unit, with violations recorded and the document attached.
Missed corrective action on a reported defect is one of the fastest ways to fail a compliance review. Keeping the report, the violation and the follow-up in one place means you can answer a DataQs challenge or an audit request with the file, not a search through email.
A missed court date turns a ticket into a suspended license and a driver you cannot dispatch. Citations are logged with their court dates, costs and outcome, tied to the driver who received them.
Patterns matter as much as single tickets: repeat violations by the same driver are what an auditor points to when questioning your oversight. Seeing them together lets you retrain before the pattern becomes evidence.
An accident register that is incomplete is the first thing a DOT investigator asks for. Every recordable crash is logged with date, location, units, injuries and tow-away status, so the register is ready when it is requested.
Accident records drive your Crash Indicator score and your insurance renewal. Keeping reports, photos and follow-up on the same file means you can dispute a non-preventable crash with documentation instead of recollection.
Claims stall when nobody can find the paperwork. Each claim stays attached to the driver, the unit and the accident it came from, with status and costs visible as it moves.
A slow claim is an expensive claim — and the same file an adjuster asks for is the one your auditor will want. Tracking claims next to accidents and equipment keeps one version of the story for the insurer, the attorney and the review.
Every driver and truck has a live compliance matrix — OK, expiring, expired, or missing — so you know your status before FMCSA does.
The same view an investigator works from is the one your safety manager sees every morning, so a review starts from a list you have already cleared.
Every change is logged with who made it and when. Field-level history, browsable per record — proof the data wasn't edited after the fact.
When a date is questioned, the history shows the original value, the correction and the person who made it, with timestamps you can hand over as they are.
Import your existing records with validation and an error report. Export anything, filtered exactly how you need it, in one click.
Bad rows come back with the reason attached instead of failing silently, so a migration ends with a roster you can trust rather than a file you have to re-check.
Most fleets are working in the system the same week. You add drivers and vehicles, upload existing documents, and the profiles are generated as you go.
Yes. Documents are uploaded to the files section of each profile, and larger migrations are handled with our team during onboarding.
Users are assigned roles in specific areas, so a dispatcher, a safety manager and an owner each see the part of the file that belongs to them.
Inspections, citations, accidents and verifications live on the profile they belong to, and custom reports can be created from your data history and exported.
See your own fleet in the system. We will set up a walkthrough around the modules you actually use.
Setup in under a day